General terms and conditions for events

ITS mobility e.V.                           Phone: +49 531 231721-20
Hermann-Blenk-Str. 17                 Fax: +49 531 231721-19
38108 Braunschweig          

The following General Terms and Conditions settle the contractual relationship between the conference delegate and ITS mobility.

1. Venue
The conference venue is disclosed in the updated programme.
2. Registration and Terms of Participation
Registrations for the conference must be generally in writing with an authorized signature. Incoming on-line registrations and registrations by e-mail don’t need an authorized signature. As the participation in conferences might be numerically limited the registrations will be handled on a first come first serve base. After the receipt of a registration a confirmation and invoice will be sent out by e-mail. A general right to attend the conference does not exist. ITS mobility reserves the right to decline the attendance on an individual basis.
3. Benefits/Payment
The registration fee includes lunch and beverages during the coffee breaks and an evening event if not stated otherrwise in the program. All fees exclude value added tax at the current rate, unless disclosed otherwise in the program. The fee must generally be paid before the event upon receipt of the invoice. Arising bank charges are to be paid in full by the recipient of the invoice.
4. Cancellation
The participation may be cancelled free of charge 4 weeks prior to the event. 50% of the attendance fee will be charged for cancellations received up to 3 weeks prior to the event. Thereafter we will be entitled to charge the full amount. You may substitute another individual with no additional costs or penalty. Cancellation must be made in writing to ITS mobility, Hermann-blenk-Str. 17, 38108 Braunschweig, Germany, or by e-mail to or by fax to + 49 531 231721-19.
5. Event cancellation and changes
The organiser shall be entitled to cancel an event without stating reasons. In this case, the full attendance fee will be reimbursed. No further claims may be made. The organiser reserves the right to change the conference programme provided such does not affect the event‘s overall character.
6. Travel/Accommodations
The conference delegate has to organize and settle the expenses for the travel and accommodation by himself. For recommended accommodations have a look at the website of the event.
7. Liability
The organizer is liable for wilful or grossly negligent action as well as for any infringement of major contractual obligations for which the organiser is to blame. In the event of negligence, the amount of liability for damages shall be limited to the compensation for of the contract value. Liability for damages for injury to life or limb as well as product liability shall remain unaffected. Insofar as the afore-stated arrangement rules out or limits liability for damages, this shall also cover personal liability of the organs, of employees or of other members of staff, of representatives, of vicarious agents and the use of event documentation.
8. Conference language/Translation
The conference language is disclosed in the programme. A right to simultaneous translation does not exist.
9. Intellectual property rights
The Authors grants the publication right to ITS mobility. Presentations and event documentation relating to the conference are protected by copyright. Rights of use can only be granted by express written agreement. Under no circumstances must presentations or event documentation be duplicated, processed, passed on or used for the participant‘s own events. The participant consents irrevocably and without demanding remuneration to the organizer being entitled to use visual or sound recordings made of his person within the scope of the event for all current and future media.
10. Privacy Policy
ITS mobility undertakes to treat all personal data in full compliance with the European General Data Protection Regulation (GDPR) and the Data Protection Adaptation and Implementation Act-EU (DSAnpUG-EU). In particular, ITS mobility undertakes to treat your personal data confidentially and not to pass it on to third parties except for the purpose of order data processing. If requested, ITS mobility will inform you about current events. The deletion from these distribution lists can be made at any time by pressing the unsubscribe link in emails, or by telephone or written message to the organizer. Detailed information about our privacy policy can be found in our data privacy statement.
11. Place of fulfilment/court of jurisdiction
These Terms and conditions and any legal relations between both parties are governed by the law of the Federal Republic of Germany to the exclusion of the United Nations Convention on Contracts for the International Sale of Goods (CISG) . As far as legally permissible the Braunschweig is the place of fulfilment and court of jurisdiction. Amendments and supplements to this Agreement must be in writing. This also applies to any change of this clause. No oral side agreements have been made.